In just under two weeks I’m heading to Barcelona for VMworld Europe. This will be my fifth year attending and I thought I’d pass on my recommendations for making the most of the conference. This isn’t a ‘book flights, wear trainers, collect swag’ kind of blogpost – remember, it’s a conference, nothing more, nothing less. Don’t be bamboozled by the hype.
1. Prepare in advance
- Review what was announced at VMworld in August (here, here, and here via Brian Gracely, Kyle Hilgendorf, & LatogaLabs respectively) so you don’t waste your time rediscovering the wheel. While the European show is playing second fiddle we do at least have the advantage that useful analysis is now available (thoughts on EVO:RAIL, Why VAIO will change everything, and thoughts on the Docker and Openstack announcements).
- Before you go reach out to people with similar interests and arrange to meet them, even if it’s informal over breakfast or a beer in the evening. The VMworld schedule builder lists speaker details and most people are easy to find via Twitter or LinkedIn and most are more than happy to engage with people (that’s why they’re speakers after all).
- Watch some of the VMworld sessions which are online from the US show in August. If you’ve booked time in your schedule for one of those sessions it’s time you can reuse more productively. Watching sessions in advance gives you more time to soak up new information and lets you think of questions to ask while at the conference.
- Write a blogpost on getting the most out of the conference and publish it. 🙂
2. Spend your time doing the stuff you can only do at the conference.
- There’s lots of opportunity to gain valuable knowledge and make some excellent contacts, but it’s also quite easy to waste time either intentionally or unintentionally (late night parties take their toll). Most sessions are recorded, the keynotes are usually a repeat of the US keynotes with minor updates, and the lazy web provides deeper insight a few days later when full details emerge and people have had time to digest everything.
- If you go to sessions, ask questions! Some are designed to be interactive and watching a recording afterwards may not have the same value as participating – the vExpert Storage Game Show (STO2997-STO) and Ask the Expert vBloggers (SDDC1176) are good examples.
- The group discussions are an organised goldmine. Go to them and discuss.
- There are 50% discounts on taking certification exams during VMworld Europe, but the VCAP ones take a half day each which is valuable time lost.
- The most valuable use of your time is speaking to people who have the same needs as you, along with product experts. The calibre of people at VMworld is second to none, though finding them among the thousands of attendees can be a challenge. See above point about preparation!
- Engage with the community via the vBrownBag sessions, TechFieldDay Extra (featuring yours truly), the bloggers area and the hangspace.
- Join the VMUG organisation and find your local VMUG – you’ll be glad you did.
- Tweet, blog, chat, drink!
4. Stay focused during the conference
- Set yourself an agenda and know what you want to achieve before you go. Maybe you want it to be a networking event where you meet up with old friends and share a beer, or maybe you want to focus on using the three or four days to soak up new information. Stick to it.
- You will suffer information overload during the event. Compensate by taking notes and make clear actions for follow up when you get home.
- Follow up when you get home. I have several folders of info, contacts, things to do etc from previous years and I haven’t always used them. That’s wasted opportunities.
More information about what, when, why, along with social media, parties etc can be found on Andrea Mauro’s comprehensive blogpost.
If you haven’t already it’s not too late to register!
Note that this link will let VMware know you registered via my blog, which may (or may not!) help me get kudos with their social media program in the future. Registrations much appreciated!